Administrative Coordinator / Fellowship Program Coordinator job vacancy in Oregon Health & Science University (Portland, OR 97239)

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Company name : Oregon Health & Science University
Location : Portland, OR 97239
Position : Administrative Coordinator / Fellowship Program Coordinator

Description :
Function/Duties of Position:

The Fellowship Program Coordinator manages the operational administration of two fellowship programs, including recruitment, onboarding, trainee assessment, internal and external communications, and program evaluation. The Program Coordinator will continually monitor and direct a wide range of programmatic functions, including: developing program policies and procedures; reviewing program operations and workflow for compliance; recommending process improvements; and communicating with faculty, fellows, and staff about program policies and procedures.

With direct oversight and direction from the Pediatric Education Manager, and general oversight from the Vice Chair for Educational Programs, this position works closely with the associated Fellowship Program Directors, and other Department of Pediatrics fellowship coordinators.

The position requires a thorough knowledge of national and state accreditation policies and hospital/institutional policies, and the ability to interpret and apply those policies to ensure program compliance. The position also requires a high degree of initiative, strong attention to detail, independent judgment, and collaborative skills.
Required Qualifications:

Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience.
Experience administering or coordinating parts or subsets of a project or program.
Excellent organizational skills with clear attention to detail.
Strong communication skills, with the ability to succinctly and accurately convey complex information.
Solution-oriented, with an ability to develop processes and procedures.
Proactive and self-motivated. Ability to work independently with little guidance, as well as determine solutions to problems.
Intermediate level in Microsoft Excel, Word, and Outlook.
Preferred Qualifications:

Prior work experience in higher education and/or training programs, preferably at an academic medical center.
Prior experience working with faculty and trainees.
Experience administratively supporting educational programs.
Proficient in MedHub.
Proficient in Qualtrics.
Additional Details:

Upload cover letter and resume.
All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at
503-494-5148 or

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.

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