Administrative Specialist III job vacancy in King County (Seattle, WA 98122)

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Company name : King County
Location : Seattle, WA 98122
Position : Administrative Specialist III

Description :
Summary

The King County Department of Adult and Juvenile Detention’s Juvenile Division is seeking a highly motivated professional to join our team as an Administrative Specialist III. This is an exciting opportunity to join King County government and play an essential role in supporting our vision.

ABOUT DEPARTMENT: The Department of Adult and Juvenile Detention is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. The Juvenile Division is responsible for the care and custody of youth who are detained in the Juvenile Detention Facility and also operates King County’s Alternatives to Secure Detention programs. The Juvenile Division is committed to a philosophy of balanced and restorative justice, moving from a system that criminalizes vulnerable youth to one that supports them in leading safe, productive lives.

Joining the Juvenile Division provides the unique opportunity to join a department during the height of systemic transformation. The Juvenile Division incorporates the principles of restorative justice by promoting communication skills, empathy and other opportunities for personal growth. Youth also learn team building skills and are exposed to new ideas, career opportunities, and self-awareness through various programs offered within the facility.

Our focus is on ensuring that there are alternatives to secure detention and community-based services for eligible youth. While King County has significantly reduced the number of youth detained in our facility and continues to develop alternative programs to further reduce the reliance on detention, youth who are detained in our secure detention facility are managed in a manner consistent with national best practices in juvenile justice.

Job Duties

Performs job duties in support of two specific work teams and their designated Project Managers:

Judge Patricia H. Clark Children and Family Justice Center (CFJC) Strategic Planning
Alternatives to Secure Detention (ASD)

Establish, maintain, code, modify, track and/or retrieve information and compile data that may require information searches through databases, records, and computer files, including spreadsheets and/or customized database applications and enter, obtain and/or verify information and make sure the appropriate disposition of evidence and/or exhibits follow established, clearly defined methods and guidelines.
Proficiency in Excel, experience with Microsoft Office applications, ability to train in other software programs (JMS, JIMS, DISA, etc.)
May be assigned the orientation and/or training of co-workers (light duty staff)
Maintain, inventory, order, collect and distribute supplies or equipment.
Attend internal and external partners meetings and take notes during meetings.
Record public and/or departmental hearings and/or meetings.
Prepare budget and budget revision materials and/or federal or Washington State grant documents according to specific directions, perform financial, payroll or other financial/numeric work requiring the application of accepted bookkeeping or basic accounting methods and applications.
Provide and/or acquire program-specific information relating to assigned specialized or technical clerical support services that require interpreting established policies, procedures, codes, regulations, and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person.
Schedule meetings and maintain calendars for supervisor and/or organizational unit/program.
Interview internal and/or external customers to establish program-specific documentation and/or identify services needed.
Compose, draft, summarize, prepare, proofread and/or edit documents, contracts, ordinances, reports, motions and/or correspondence to ensure these conform to the appropriate use of the English language, specialized terminology, and established procedures.
Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications.
Support other efforts across the Division, as needed.

Experience, Qualifications, Knowledge, Skills

Three (3) years of full-time administrative work experience in an office setting. This experience should include the performance of clerical tasks such as general office management (e.g. organizing files, preparing documents, responding to emails, answering phones, taking messages, and ordering supplies).
Excellent organizational skills
Detail oriented with great attention to quality and accuracy
The ability to work on repetitive tasks, while maintaining speed and accuracy
Experience exercising good judgment; the ability to recognize sensitive or confidential matters and maintain confidentiality at all times
Demonstrated skill in following oral and written instructions, and following through on assignments as directed
Strong customer service skills in person, via email and telephone (tact, discretion, courtesy and professionalism)
Excellent oral and written communication skills
Demonstrated ability to work successfully both independently, and as part of a team
Demonstrated ability to be flexible, changing priorities as workload demands
Demonstrated ability to maintain regular, reliable, and timely attendance
Possess a positive outlook, with an eagerness to learn, take initiative, and think creatively
Proficient utilizing MS Office Suite, specifically Microsoft Excel
Ability to lift and move boxes weighing up to 25 pounds
Valid Washington State Driver’s License or the ability to travel around the county in a timely manner.

MOST COMPETITIVE CANDIDATES WILL POSSESS:

Intermediate level proficiency utilizing Microsoft Excel
Knowledge of equity and social justice principles
Experience coordinating, scheduling, and taking notes in meeting or events for large groups
Experience utilizing SharePoint
Experience supporting multiple teams and competing tasks

ADDITIONAL REQUIREMENTS: Candidates for this position may be required to complete skills testing.

Supplemental Information

WORK SCHEDULE: This position will work a 40-hour work week and is overtime eligible. Standard work hours are Monday through Friday, 8:00 a.m. – 5:00 p.m. Workdays and hours for the position may include some early morning, evening, and weekend hours.

WORK LOCATION: The individual selected for this position will work within a secure juvenile detention setting and will be assigned to the Patricia Clark and Family Justice Center located at 1211 E. Alder Street, Seattle, WA.

WHO MAY APPLY: This employment opportunity is open concurrently to all King County employees and the general public who meet the qualifications. Internal consideration will be given to current DAJD and King County employees. Veterans Preference candidates will be asked to provide a DD-214 during the hiring process.

HOW TO APPLY: Completion of the entire King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. Online applications are preferred. To apply, go to: http://www.kingcounty.gov/jobs

For assistance with the online application process, please contact NEOGOV (Governmentjobs.com) Customer Support toll free at:
1-877-204-4442.

DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to: Ayana Hawk, DAJD Human Resources Analyst; Phone Number: 206-477-2720; or via e-mail to ayana.hawk@kingcounty.gov.

SELECTION PROCESS: The individual selected for this position will be required to complete a thorough background investigation process, including fingerprinting, criminal history check, lie detection evaluation and reference checks. A valid Washington State Driver’s License or alternate ability to travel around the County is required by the time of hire.

NOTE: Initial screening will be based upon a review of application materials. The employment history detailed in your application materials MUST validate and support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review and selection process.

Union membership: This position is represented by the King County Juvenile Detention Guild.

Forbes recently named King County as one of Washington State’s best employers.

Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
Come join the team
dedicated to serving one of the nation’s best places to live, work and play.

Guided by our ”
True North”, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

Covid-19 Vaccination Requirement

As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination as part of the hiring process. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Disclaimer : all data is sourced from indeed and we are not responsible for any error

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