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Company name : Eastern Washington University
Location : Cheney, WA 99004
Position : College Financial Officer – College of Arts, Humanities, and Social Sciences
Description :
Posting Details
Posting Details
Position Title
College Financial Officer – College of Arts, Humanities, and Social Sciences
Posting Number
2022081EP
Position Information
Classification Title
College Financial Officer
Working Title
College Financial Officer – College of Arts, Humanities, and Social Sciences
Classification Code
1541
RCW Exemption Criteria
16 – Principal Assistant
EWU Position Number
E99949
CUPA Code
No Match
FLSA
Exempt – Administrative
Bargaining Unit
% Full Time
100
Salary / Wage Range
AE – 112
Salary Information
The salary range for this position is $70,742 (minimum) up to $87,762. Where the hired candidate will begin within this range is dependent on education, experience and skills.
Anticipated Start Date
As Soon As Possible
Term of Appointment
12 months
Location
Cheney
County
Spokane
Project Description
N/A
Project Duration
N/A
Background Check
Yes – Both
Responsible HR User
Saundra Godin
Responsible HR User Email address
sgodin@ewu.edu
Posting Text
Job Summary
The College of Arts, Humanities, and Social Sciences at Eastern Washington University seeks a College Financial Officer.
Reporting to the Dean of the College, the College Financial Officer is an integral role in leading a wide range of fiscal and biennial budgetary, personnel, and administrative activities. The position serves as a leader in planning, advising, administering, controlling, and implementing a diverse portfolio business operations, finance and budgeting, human resources, payroll and benefits, and travel services related to the College of Arts, Humanities, and Social Sciences. The position provides guidance and direction to college administrative and management faculty and staff on all phases of budget development, preparation, monitoring and management; assists in projection of budget needs and provides data on current and prior years expenditures; assists the Dean in strategic planning for the college.
See Job Duties section for detailed description of the position’s responsibilities.
The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 12 paid holidays (adjusted accordingly), tuition waiver benefit and more!
Applications will be accepted until further notice. Screening of applications will begin on September 1, 2022. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.
Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.
EWU expands opportunities for personal transformation through excellence in learning.
About Eastern Washington University
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/hr/
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check
prior to beginning employment.
Physical Demands
None anticipated.
Essential Functions Analysis forms (“EFA”) describe the physical and mental demands associated with our positions. You may access this document at the link provided below:
EFA for College Financial Officer – College of Arts, Humanities, and Social Sciences Position
Pre-Placement Physical
No
Hearing Test
No
Medical Monitoring Post Hire
No
Protective Equipment
University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications
A Bachelor’s degree in business administration, accounting, economics or a related field, and three (3) years of experience directly related to the duties and responsibilities specified. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis
Progressive experience using financial and quantitative tools for modeling, analysis and reporting, and the ability to think strategically and analytically, solve problems and make solution-oriented recommendations and decisions
Exceptional skills with MS Office Excel, Word Outlook, PowerPoint
Demonstrated experience with database and spreadsheet creating and management, specifically Excel
Experience with application of accounting principles and knowledge of building a budget and budget review
Demonstrated successful experience in accounting and financial/budget management and in managing and tracking multi-fund budget
Experience providing budgetary and strategic planning support to the head of a complex organization
Well-developed interpersonal, conceptual, organizational, and communication skills
Ability to anticipate and handle last minute concerns and initiatives
Ability to work within a team and model a team atmosphere
Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal accessibility, of our students, faculty, staff and the public
Preferred Qualifications
Finance experience in higher education
Knowledge of Public University or State appropriation, budgetary, and accounting systems
Certified Public Accountant (CPA) or Master of Business Administration (MBA)
Other Skills and Abilities
Flexibility
Collaboration
Communication
Teamwork
Time Management
Attention to Detail
Work Schedule Type
Regular
Work Schedule
Typically M-F 8am – 5pm, but may be required to work evenings and/or weekends to fulfill special projects such as end of year budget, receptions, and graduation and other needs of the college.
Posting Date
08/17/2022
Open Until Further Notice
No
Closing Date
Screening to Begin
09/01/2022
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Submit your application materials through our online applications portal located here: https://jobs.hr.ewu.edu. If you are unable to submit through the applicant portal, please contact Human Resources Services at
(509) 359-2381. Position is open until further notice; screening will begin on September 1st. All materials will be held in the strictest confidence; references will not be contacted until candidates have been notified.
Required documentation includes all of the items listed below:
Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position.
List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
Complete the online application form and respond to the online questions, if applicable.
Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Application Types Accepted
Application
Job Duties
% of Time
50
Responsibility / Duty
Finance/Budget
Provide primary assistance to the Dean and departments in development, implementation and monitoring of institutional and biennial budget requests.
Prepare fiscal reports and analysis for the Dean.
Advise Dean and assist in implementing, coordinating and controlling all budget and fiscal services for the College, including grant and contracts, endowments and scholarship oversight.
Assist Dean in determining budgetary decisions and actions including revenue opportunities, budget reductions, and transfer of resources. Specifically, provide detailed calculations regarding where the resources would come from, and relevant scenarios for each recommendation.
Participate in strategic planning and program management decisions, specifically providing the a fiscal lens as part of management team.
Develop budgets for grants, revenue generating programs both on-and-off-campus including projections and actual revenue and expenses.
Develop and approve all fund transfers and monitor changes to department budgets.
Administer budget for personnel hiring and preparation of Personnel Action Forms (PAFs). Ensure positions have adequate and sustainable funding plans.
Communicate Dean’s decisions and requests to University administration on budget and fiscal matters.
Train and develop department staff on fiscal matters and oversee department budgets. Recommend and provide primary assistance to Dean and department chairs/staff in the development of budget requests and budget reductions.
Advise and disseminate information related to policies and procedures and provide budget and workload analyses for departments/programs when needed. Monitor and report Overload and Exceptional Overload situations with Associate Dean.
Analyze information and provide documentation, calculations, and background information to support or aid Dean in making decisions.
Advise Dean and assist in implementing, coordinating and controlling all budget and fiscal services for the College, including grant and contract oversight.
Design and produce systems, spreadsheets, or databases to track and coordinate budget activity within the College.
Manage and review tuition and fees associated with College courses and self-support programs.
Other budgeting/fiscal management duties as assigned.
Essential Function Indicator
Yes
% of Time
40
Responsibility / Duty
Administrative and Personnel
Represent Dean to departments and other administrative offices. Coordinate and supervise a variety of administrative assignments.
Assist in administering personnel practices and procedures. Review information, analyses, and provide counsel and recommendations on problems.
Administer graduate service appointment process. Collect requests from departments, prepare table and memo for Dean. Track requests and allocations by department. Prepare official offer letters. Receive and record acceptances and declines, inform graduate office and departments.
Work with university’s immigration specialist in HR on any needed procedures and documentation related to obtaining work visas and/or establishing residency for international faculty and/or staff hires.
Review, update and/or correct all personnel position information for the College to keep current and accurate.
Prepare and/or review and approve payroll information for all faculty, part-time instructional appointments, and graduate service appointments.
Develop and distribute Quarterly Faculty Appointment letters.
Train and supervise new and existing department staff on reconciling and monitoring department budgets. Review and/or prepare early retirement and re-hire agreements. Compute and present to Dean the cost savings for these agreements.
Coordinate summer school process. Collect data from departments, submit summer school data to summer session office, prepare Payroll Action Forms.
Utilize Institutional Research and other data systems available to develop, monitor and coordinate various reports and trends in academic programs, majors, and enrollment.
Essential Function Indicator
Yes
% of Time
10
Responsibility / Duty
Staff and Faculty Support
Develop and implement office procedures, policies and systems. Serve as primary resource.
Assist with interviewing, training, and evaluation of college staff including classified staff, students and others.
Suggest and implement improvements in office operation/procedures relating to staffing, equipment needs, and space use.
Conduct meetings with staff to provide information on policies and procedures, and increase knowledge of University and College functions.
Review and approve travel requests and Purchasing Card statements at the department and college level.
Essential Function Indicator
Yes
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