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Company name : HARRISBURG SD 7J
Location : Harrisburg, OR 97446
Position : Executive Administrative Assistant-Office of the Superintendent and School Board- Probationary

Description :
EMPLOYMENT ANNOUNCEMENT
Harrisburg is located in the Mid-Willamette Valley between Eugene and Corvallis.
POSTING DATE: August 17, 2022

POSITION:Executive Administrative Assistant-Office of the Superintendent and School Board- Probationary
1 FTE, 260 contract days, 8 hours per day; Monday – Friday

SALARY RANGE: $19.16-$25.77 per Hour
$39,853 – $53,602 Annually
Placement on the salary schedule will be commensurate with education and experience, and will follow District policy GCBA.

BENEFITS: Employer paid insurance CAP to assist with health, dental and vision premiums, employer paid Basic Life and AD&D policies. Two (2) days of personal leave, ten (10) days sick leave, seven (11) paid holidays, and a generous PERS retirement contribution.

APPLICATION REQUIREMENTS:

High school diploma or equivalent.
Business/Secretarial Degree or four years’ executive secretary experience
Typing 70 WPM or better and extensive computer knowledge in Microsoft Office Suite
Knowledge of operation of business machines
Self-motivation: able to work on own without direct supervision
Maintain professional and courteous manor in dealing with parents, students and co-workers.
Ability to follow directions
Completed District Application through Talent Ed at: Https://harrisburg.tedk12.com/hire/index.asp

JOB SUMMARY:

COMMUNICATIONS:

Acts as a liaison between public and the Superintendent
Receptionist of the District Office
Composes correspondence independently on daily matters not involving deviation from district policies.
Point of contact for the Board of Directors and Superintendent in scheduling meetings and travel.

BOARD/SUPERINTENDET:

Responsible for assuring that public meeting laws are met (i.e. publications)
Prepares and distributes board packets
Attends monthly evening meetings as required
Maintains files, including files of confidential material
Maintains agendas and prepares minutes of meetings
Checks reports, records, and other data for accuracy, completeness, and compliance to established standards.
Serves as information liaison between Superintendent, Administrators, Teachers, Confidential/Supervisory, Classified Personnel and the general public.
Coordinates/oversees reports to the Department of Education (fall reporting, attendance, certificated personnel, etc.) Coordinate collection of data and reports biennially to the Civil Rights Data Collection (CRDC).
Updates and maintains Board Policies and Procedures.
Maintains database of Student Inter-District Agreements and assures proper forms are complete while working with administrators and personnel from other districts.
Schedules discipline hearings, maintains documentation.
Other duties as assigned.

PERSONNEL:

Prepares and maintains personnel files including employee contracts and certifications.
Maintain personnel database
Prepares job postings, advertises the positions, compiles applications, may arrange interviews, and sends notifications to candidates.
Issues employment contracts for all employees.
Tracks licensed employee teaching certification and renewal dates.
Communicates with Teachers Standards & Practices Commission (TSPC) as needed.
Tracks employee certification for CPR, First Aid and other Safe Schools online staff training.
Works closely with the Business Office/Payroll when setting up employee work calendars in Infinite Visions.
Provide new employees the new hire welcoming packet.

QUALIFICATIONS:

High school diploma or equivalent.
Business/Secretarial degree or four years’ executive secretary experience
Typing 70 WPM or better and extensive computer knowledge in Micro Soft Office Suite
Knowledge of operation of business machines
Self-motivation: able to work on own without direct supervision
Maintain professional and courteous manor in dealing with parents, students and co-workers
Ability to follow directions
Completed District Application

PHYSICAL SKILLS REQURED AND IN PRACTICE:

Daily:

Stand/Walk 1-2 hours per day
Sit 6-8 hours per day
Drive 0-1 hour per day

Employee may use hands for repetitive:

Fine manipulation, keyboarding
Single grasping
Pushing and pulling.

Employee may need to:

Bend occasionally
Squat occasionally
Lift occasionally (Lifting: medium work – lifting 40 pounds occasionally, with repetitive sitting and standing movements, frequent extended sitting and frequent standing/walking times).

APPLY TO: Bryan Starr, Superintendent
Harrisburg School District, No.7
P.O. Box 208
Harrisburg, Oregon 97446
Telephone: (541) 995-6626 Fax: (541) 995-3453
Online at: https://harrisburg.tedk12.com/hire/index.asp

APPLICATION CLOSING DATE: Open until filled
STARTING DATE: As soon as possible

EQUAL OPPORTUNITY EMPLOYER:
Qualified applicants receive consideration for employment without discrimination because of sex, marital status, race, color, creed, national origin or the presence of a non-job related handicap. Reasonable accommodations for the application and interview process will be provided upon request and as required by the Americans with Disabilities Act of 1990. Disabled persons may contact Bryan Starr, Superintendent, at (541) 995-6626 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Relay at 1-800-835-2900

OTHER: A detailed job description is available for review and is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, effort, function or working conditions associated with the Job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

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