Executive Assistant job vacancy in Aston Carter (Seattle, WA 98101)

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Company name : Aston Carter
Location : Seattle, WA 98101
Position : Executive Assistant

Description :
Equivalent Experience

This position offers a challenging and rewarding opportunity to provide executive support to the Sr Vice President of Wood Products and the Chief Administration Officer, as well as provide backup support for the Sr Management Team. Candidate must be able to perform and independently coordinate a variety of diverse activities in a professional, fast-paced environment with shifting priorities. We are seeking an enthusiastic and motivated individual who enjoys providing professional executive administrative support as well as taking on complex project assignments.
Key Functions
Work collaboratively to build an effective partnership with the SVP, CAO, Sr Management Team and Executive Administrative Team to provide a full range of executive assistance with a focus on efficient organization and open communication. Core administrative responsibilities include but are not limited to:
Direct executive support to Wood Products Sr Vice President and Chief Administrative Officer
Act as the primary interface and communications liaison with internal and external contacts
Proactively manage heavy calendar activity by resolving conflicting demands, scheduling/rescheduling meetings, coordinating meeting logistics
Utilize electronic filing systems to ensure the efficiency of file storage and retention
Manage travel arrangements, often including complex logistics
Manage office communications flow (phone, email, mail message coordination, etc.)
Coordinate and orchestrate business functions and executive meetings as needed, including conferencing, audio-visual equipment, meeting materials, catering, etc.
Manage expense reporting, records management, materials preparation and other duties as required – Anticipate follow-up and upcoming needs of SVP and CAO
Provide support on special projects as needed
Provide backup support to the Sr Management Team and Executive Administration Team as needed
Partner effectively with the Executive Admin team

calendar management, executive administrative support, expense management, travel management, microsoft office suite

Top Skills Details:
calendar management, executive administrative support, expense management, travel management, microsoft office suite

Additional Skills & Qualifications:
Five years of current experience providing Sr executive level administrative support
Minimum of a high school diploma or equivalent, college degree preferred
Demonstrates and projects professionalism with a high degree of diplomacy, tact and judgment
Excellent influencing, negotiating, communication, time management, and organization skills
Uses sound judgment and discretion when handling highly confidential personal and professional information and proprietary materials
Ability to work independently with minimal supervision
Motivated self-starter with high performance standards, excellent attention to detail, and initiative to take action
Strives to exceed expectations with a customer-focus attitude
Ability to multi-task, anticipate needs, shift priorities and balance competing priorities
Seeks to improve work processes and proactively resolves issues and conflicts
Enjoys problem-solving, working collaboratively with others and building effective working relationships
Ability to delegate effectively during high-pressure times
Ability to accept accountability for outcome and results
Seeks and acts on constructive feedback
Punctual and reliable with excellent attendance history
Highly proficient with technology including Microsoft office applications such as Outlook, Word, Excel and PowerPoint’ iPad’ iPhone’ Net meetings etc.

Experience Level:
Intermediate Level

About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call
888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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