Executive Assistant job vacancy in The Avalon Group, LLC (Tinton Falls, NJ)

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Company name : The Avalon Group, LLC
Location : Tinton Falls, NJ
Position : Executive Assistant

Description :
SUMMARY/OBJECTIVE
Provide high-level professional support and administrative assistance to the CFO and CEO as well as general office management.
ESSENTIAL FUNCTIONS
· Create and maintain an organized system for document archival; scanning and filing
· Maintain calendars; schedule meetings and calls
· First-line communications with professionals from the Company’s banks, insurance companies, 401k advisors, attorneys, auditors, tax advisors, suppliers, and consultants
· Develop a system to track phone and email traffic and ensure proper follow-up
· Create presentations and assemble financial reports for Board of Directors and management meetings
· Organize and maintain corporate governance files
· Prepare/transcribe Board of Directors meeting minutes
· Prepare qualification packages at the request of the Company’s customers
· Maintain insurance and surety files including certificates of insurance and bond lists
· Assist with insurance renewals; prepare applications and supporting documents
· Manage off-site archival of Company records, following the Company’s document retention policy
· Arrange management meetings and other company events
· Coordinate publication of quarterly Company newsletter
· Assist with special projects as needed
· Office management responsibilities including but not limited to: overseeing the receptionist and courier, handling interoffice communication and mail, coordinating outside service providers, facility management, and ordering office supplies
REQUIREMENTS
· Strict adherence to confidentiality and professionalism standards
· Excellent communication and customer service skills
· Exceptional organizational skills
· High attention to detail
· Ability to work independently and meet deadlines in a fast-paced environment
· High level of proficiency with Microsoft office suite (Outlook, Word, Excel, PowerPoint)
· Knowledge of Adobe Acrobat Pro, DocuSign, Zoom, and online file sharing platforms such as Dropbox
· 5 years’ experience in the field or in a related field
EDUCATION
High School, GED, or equivalent; college preferred
Job Type: Full-time
Pay: $55,000.00 – $70,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Supplemental Pay:
Bonus pay
Work Location: On the road

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