Executive Support job vacancy in Aston Carter (Seattle, WA 98101)

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Company name : Aston Carter
Location : Seattle, WA 98101
Position : Executive Support

Description :
Equivalent Experience

Description:
Our Executive Support Professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team and would work with some of the most creative, intelligent people in the business.
You would be responsible for the day-to-day workings of the leaders you support. You also will complete a broad variety of administrative tasks for the VP’s and Exec Director including;
managing an extremely active calendar; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas.
Responsible for keeping our Seattle offices running by working with our internal team called “Workplace Experiences.” We need to help WE make sure VTC systems
work in conference rooms, coffee is stocked, and rooms are presentable. This individual will also be our main contact for coordinating events for our Seattle staff.
The relationship you form with the executives you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business — and business needs — inside and out, you’ll also need deep knowledge of the leadership and workings of Disney Streaming Services and of related departments across the company’s enterprise. As the “face” of your executives, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different!

Interface directly with other executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
Review your leader’s schedule to build in time for things like thinking and traveling to
their next meeting;

Schedule conference rooms, meetings and Zoom calls;
Be ready to throw the entire schedule out the door when an emergency comes up, then
pick it up again when the dust settles;

Handle extremely confidential, sensitive information, remembering that Disney is a
publicly traded company;

Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are tenured in the
organization;

Help plan team building and off-site events;
Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
Help manage our Seattle office space and work with facilities on any projects that might
need to be completed.

Skills:
Calendar management, Travel Expense Entry, Administrative assistance, Communication Skills, Executive administrative support, Calendaring, Administration

Top Skills Details:
Calendar management, Travel Expense Entry, Administrative assistance, Communication Skills

Additional Skills & Qualifications:
Bulk of the role will be heavy calendar management and travel expense entry.
Basic Qualifications o At least 3 years of providing administrative assistant support at the executive level or above
o Strong written and verbal communication skills,
o Ability to multi-task and prioritize deadlines/deliverables;
o Proficiency with all types of computers, phones and office equipment;
o A calm head and steady hand to deal with the unexpected;
o Complete reliability handling confidential information;
o Desire to go the extra mile without being asked; willingness to learn
o Strong organizational skills and attention to detail; and
o A professional demeanor, positive outlook and a can-do attitude.
Required Education High School degree and/or equivalent
Preferred Education Bachelor’s degree

Experience Level:
Expert Level

About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call
888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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