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Company name : Allen Institute
Location : Seattle, WA 98109
Position : Grants Administrator II – Subawards
Grants Administrator II – Subawards; Finance
The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.
The mission of the Allen Institute administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the overall mission of the institute.
The Grants Administrator has day-to-day administrative responsibility for the Institute’s growing portfolio of complex grants and federal contracts. The Grants Administrator is the subject matter expert in funding agency regulations and policies, and provides guidance to stakeholders to ensure compliance with award requirements. As a member of the Office of Sponsored Research Team (OSR), the Grants Administrator – Subawards will report to the Associate Director of OSR. The Grants Administrator will also work closely with the OSR and Research Funding Teams.
The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.
Serve as the Allen Institute’s primary contact for subawards on sponsored research awards
Lead subrecipient monitoring efforts; principal screener for subrecipient risk mitigation
Review subaward budgets, including re-budget requests due to budget adjustments prior to award
Establish purchase orders for subawards
Receive and review subaward invoices; preparation for AP to processing
Monitor subaward invoicing activity and follow up for yearly final invoicing
Conduct annual contract review with Research Funding; confirm estimated funding amounts
Monthly Subcontract Reporting to PI/PMs
Develop processes to improve subaward management in coordination with the Research Funding Team, Principal Investigators and Project Managers
Possess and maintain an in-depth knowledge of the Code of Federal Regulations, Title 2, Subtitle A, Chapter II, Part 200 (“Uniform Guidance”)
Serve as an additional Signing Official (SO) for the Institute and first-level reviewer (competitive applications, non-competitive renewals, subaward agreements, etc.) during heavy deadlines
Research, interpret, communicate, and apply funding agency requirements and regulations related to subaward administration
Review and interpret funding opportunities and solicitations, and communicate submission requirements and timelines to stakeholders
May conduct internal training courses that promote Institute compliance with federally-funded proposals and award
May act as primary contact with funding agencies; obtain agency approvals when required
Other duties as assigned
Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.
Required Education and Experience
Bachelor’s Degree in Business, Finance, or related field, or equivalent combination of education and experience
1 year of grant and federal contract management/administration experience, preferably in a research setting
Preferred Education and Experience
1-4 years of grant and federal contract management/administration experience, preferably in a research setting; or equivalent
Minimum 3 years of NIH experience
Knowledge of fiscal and administrative guidelines governing Federally-sponsored research
Strong writing and editing skills; ability to analyze complex information and problem solve independently
Ability to work collaboratively to achieve results in high-stress, deadline-driven situations
Excellent time management and organizational skills
Experience with the Federal Demonstration Partnership
Expertise in milestone-driven projects
Knowledge of Materials Transfer Agreements and Data Transfer Agreements
Position Type/Expected Hours of Work
This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.
Additional Eligibility Qualifications
In keeping with our focus on employee safety, all employees must be up to date with vaccinations against COVID-19 as a condition of employment unless a medical or religious accommodation is approved. All employees will be required to keep their vaccination status up to date according to CDC guidance.
**Please note, this opportunity does not sponsor work visas and has no relocation assistance**
It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities
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