Medical Records Coordinator – FT job vacancy in WAGI Washington Gastroenterology (Federal Way, WA 98003)

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Company name : WAGI Washington Gastroenterology
Location : Federal Way, WA 98003
Position : Medical Records Coordinator – FT

Description :
Washington Gastroenterology believes that digestive health is the foundation for a healthy life. We are committed to improving the quality of life and longevity of our patients and our communities through the prevention, detection, and treatment of gastrointestinal diseases.
We are WAGI
Washington Gastroenterology is seeking full-time Medical Records Coordinator to join our Federal Way Clinic team. This team primarily works remotely from home supporting the maintenance of all medical records information (must be Washington based).

Accurately file private health information into patient medical records in accordance with regulatory guidelines. Examines and confirms the authenticity and completeness of all records
Performs clerical functions including chart maintenance and processing incoming correspondence (i.e. faxes including outbound and failed)
Retrieves archived records electronically from off-site storage as needed
Responds to request for patient records from referring providers, billing, or outside agencies
Confirm HIPAA authorization to disclose
Request medical records from referring providers
Retrieve records electronically from hospitals, diagnostic services, or clinics
Track hospital procedure reports and charges
Assist the clinical staff in all aspects of medical record recording and access
Chart prep for upcoming visits as needed
Responsible for incoming calls to department
Track and close patient medical orders
Other duties as assigned


Minimum of one (1) year experience in a customer-service environment required
Medical office or administrative experience preferred
Knowledge of medical terminology preferred
Must be able to maintain confidentiality of personal information
Ability to maintain focus on projects and attention to detail while working with frequent interruptions, conflicting demands, and deadlines
Ability to work independently with minimal supervision as well as with other team members in a remote environment
Maintains a positive attitude and treats others with courtesy and professionalism in speaking and writing
Strong written and verbal communication skills
Ability to learn and utilize health management information software
Ability and efficiency in typing and utilizing various software programs including Microsoft Office Programs
This team works primarily remote from home with training conducted onsite in Federal Way, WA. Candidates must reside and work in Washington State and due to unique city ordinances that impact employers, WAGI does not allow anyone to work remotely from Seattle, WA. The following conditions must be met for interested candidates in their remote location:

Minimum internet connection requirements and surge protection in your home
A home work environment that allows you to work free from distractions and sources of background noise and free of potential hazards including tripping hazards, electrical hazards, etc.
Ability to secure and protect WAGI supplied computer, phone, and systems and ensure protection of Personal Health Information (PHI)
Though this position provides the benefit of telework, it does follow a standard schedule based on the hours of operation
As a healthcare organization, the candidate must be fully vaccinated against COVID-19. WAGI will consider requests for religious or medical accommodation exemptions from this requirement as allowed under the Mandate at the time of Job Offer through Human Resources. Your vaccination status is confidential information not to be shared with the Hiring Manager

Physical Activities and Requirements

Prolonged periods of sitting and performing administrative duties including the use of computers
Repetitive hand movements/typing
Able to lift and carry supplies and equipment as needed (up to 25 pounds)

Washington Gastroenterology has an excellent benefit package that includes the following:

Closed for major holidays
Medical, Dental, Vision & Prescription
Life Insurance coverage
Long Term Disability coverage
Tuition Reimbursement
401(k) retirement program with profit sharing
Paid Time Off – 4 weeks in your first year
Monday – Friday Schedule with no evenings


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