Procurement Manager job vacancy in YMCA of Greater Seattle (Seattle, WA 98104)

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Company name : YMCA of Greater Seattle
Location : Seattle, WA 98104
Position : Procurement Manager

Description :
Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary
Under the direction of the Senior Director of Finance & Procurement, the Procurement & Contracts Manager directly manages and oversees the Association’s procurement and contracting activities and project initiatives. It supports YMCA of Greater Seattle’s (YGS) mission by providing expert-level advice to staff and internal business owners for all contracts, ensuring accurate and consistent application of procurement/contracting policy, procedures, guidelines, rules, and requirements in all procurement and contract processes. The position supports and encourages supplier diversity including the Association’s Minority and Women Business Enterprise (MWBE) program. This position uses independent judgment and professional expertise in providing guidance, advice and consultation to senior leadership, administrators, program managers and other fiscal staff. The Procurement & Contracts Manager position initiates, composes and engages in developing diverse work products while also providing association-wide guidance and support of the contracts & procurement functions.
The Procurement & Contracts Manager organizes the purchase of products and services for use to support Association employees, members, services, and programs. Oversees all aspects of Procurement, including evaluation of suppliers, negotiation of vendor/supplier contracts, and assessments of vendor benchmarks and product quality/suitability for use. The Procurement & Contracts Manager is proactive and often collaborates with Association staff at all levels to achieve optimum outcomes which provide the most financial and risk management benefit to the Association.

The successful candidate is a natural leader and go-getter with experience in change management, someone with an ability to bring people together to implement innovations. This person will have the opportunity to define, build and implement best practices for centralized contracts, purchasing and procurement for the Association. Driven, hands-on and dependable, this person is a big picture thinker who knows that success is based on relationships, customer service and business efficiency.

In the performance of their respective tasks and duties all employees are expected to conform to the following:

Perform quality work within deadlines with or without direct supervision.
Interact professionally with other employees, customers and suppliers.
Work effectively as a team contributor on all assignments.
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.


The Procurement & Contracts Manager is an integral part of the Finance, Accounting and Business Services Center of Excellence, and assists the Senior Director in planning, leading and coordinating all procurement and contracts functions for the Association, including public works, small works and consultant services contracts as well as general purchasing needs. The position is responsible for strategic and tactical procurement and contracts programs, including RFP/RFQ’s and formal public bidding processes with a heavy emphasis on policy development and compliance, continuous improvement and LEAN practices. The Procurement and Contracts Manager will create and develop reports, conduct data analysis, regularly interact with financial and procurement management systems and monitor and oversee contract compliance.

The incumbent works closely and collaboratively with all staff, divisions and external stakeholders to ensure contracts are accurate and effective in managing contract and procurement risk and exposure for the Association.

Minimum compensation: $90,000/ year.

What you’ll get from working at The Y

Membership to the YMCA of Greater Seattle for you and your household
Medical, Dental, Vision, and Life insurance
Retirement with generous employer contributions
Free access to mental health resources
Rapidly-accruing paid time off (PTO) available immediately upon hire
Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

As of March 12, 2022 COVID Vaccinations Requirements:
Highly Recommended, Not Required.

Certain programs may require proof of vaccination, in compliance with local state and federal guidelines. If applicable will be assigned within onboarding.

Manages Contracts Analyst and/or Procurement Buyer – either directly or as part of cross-matrixed organization – to accomplish goals and objectives. Assigns tasks, monitors performance with periodic assessments, serve as an effective and collaborative coach, and encourages career development of the staff.
Advises and supports staff regarding use of formal bid and selection processes; including Request for Proposals (RFP), Request for Qualifications (RFQ) consultant rosters, and other relevant information to initiate procurement. Ensures staff are informed of contract language terms and conditions, filing deadlines; oversees and supports the resolution of any disputes, protests, appeals, defaults, etc. arising during the procurement process, including accuracy of bid requirements.
Manages and oversees all aspects of the contracting process for association-wide, including public works, small works and professional services contracts.
Responsible for managing all activities relative to procurement/contracting, including legal coordination. Provides expert-level direction and guidance to association staff on all aspects of contracting; ensuring processes adhere to established rules/requirements meets business needs, mitigates impact to the programs and limits the Association’s liabilities.
Works closely with organization business owners to ensure compliance with and fulfillment of contract terms and conditions as well as any requirements and deliverables. Serves as the primary point of contact and works closely with vendors and/or contractors to clarify processes and requirements, ensure fair application of processes and requirements, and communicate issues and decisions of the Association.
Responsible for supporting and overseeing the administrative development, negotiation assistance, execution, and fulfillment of association contracts; and ensuring all contracting processes follow association/state/federal contracting laws, rules, regulations, policies and procedures.
Conduct pre-bid conferences to address concerns and provide direction to interested bidders as needed. Analyze and evaluate bid submissions or proposals and determine compliance with bid and contract requirements prior to distribution to evaluators.
Perform ongoing contract and contractor audits/evaluations to ensure that goods and/or services are delivered and/or performed in accordance with contract requirements and contract pricing remain competitive consistent with general market conditions.
Leverage procurement and contracting expertise to maximize economic return and reduce risk and deliver on-time services through proactive procurement and contracting methods.
Responsible for Association contract management training on contract development and monitoring.
Responsible for developing, implementing and overseeing an association-wide MWBE-V (including Veteran-Owned) participation program, including oversight and reporting of participation. Support and advance prospective/existing MWBE-V vendors as motivation to continue doing business with the Association.
Monitor and evaluate contracts, sub-contracts, invoices, purchase requisitions, and other documentation for compliance with the Association’s MWBE policies; conduct field evaluations of contractors’ utilization of MWBE sub-contractors; Maintain a database to produce registry of WMBE vendors, including certifying and re-certifying the vendors.
Works with Association staff to define product and service requirements, including obtaining cost estimates for optimum procurement of needed products and services.
Identify and perform due diligence on potential vendors/suppliers, compile and analyze pertinent information on vendors/suppliers; recommend prospective vendors to leadership. Maintain records of approved suppliers and periodically evaluate vendor performance (e.g., conformance with stated requirements, trends, anomalies).
Periodically assess procurement spend and analysis on trends and opportunities. Work in partnership with the accounting team and recommend adjustments of the procurement plan to senior leadership when or if needed.
Provide purchasing projections to key suppliers to ensure product availability on a timely basis. Using data analysis, ensure order quantities are the most cost effective possible for material and freight costs.
Oversees Purchase Order system, working collaboratively with Information Services team. Orders materials from approved suppliers and supports web-based catalogs for use by Association staff.
Work with Accounting to insure 3-way match on purchases (purchase order; invoice; shipment receipt). Reviews, analyzes receiving/inspection documentation; forwards receiving paperwork to Accounting for vendor payment.
Provides training to Association staff on Procurement processes and systems.
With the appropriate Association manager, determines the disposition of nonconforming products and services.

Bachelors degree (in business administration or other related field) with 5+ years of work experience as a purchaser/buyer and/or contracts development/management, OR 10+ years of work experience as a purchaser / buyer and/or contracts development, preferably with a services or health/fitness organization can substitute for education.
Previous job experience with a minimum of 6 years providing technical and professional support to one or more functional areas in procurement and contract administration including two years at a supervisor level; or an equivalent combination of education, training and experience.
Must possess Procurement certifications (CPSM, CSCP, CPPM, etc.).
Must be capable of leading projects and small but diverse teams.
Ability to operate as a team player juggling multiple priorities.
Strong communication skills and the ability to work effectively with others across all levels of the organization.
Strong customer service orientation, creative problem solving, interpersonal and diplomacy skills, collaborative work style.
Establishing and maintaining good vendor relationships.
Preference will be given to those with a track record of leadership.



Management principles, sound business practices, including expertise in practical application of procurement/contract administration and management, contract terms interpretation and implementation, supplier diversity policies and programs and procurement system functions.
In-depth contracting and competitive/non-competitive procurement requirements, especially in a non-profit environment.
Contract preparation, analysis, negotiations, execution, monitoring, and compliance.


Analytical skills for due diligence and research in a complex multi-system environment; ability to decipher spend data and develop recommendations based on analysis.
Decision making – ability to identify issues, develop analyses of alternative positions and impacts; makes data driven, defensible recommendations; takes calculated risks based on logical and rational decision-making processes; makes timely/responsive decisions; assumes responsibility for decisions made; and involves others appropriately in decision making processes.
Utilize quality improvement tools and processes in accomplishing work activities in support of the association’s mission, values and goals.
Competency and demonstrated ability to apply a diversity, equity and inclusion framework with contracting and procurement.


Communicate – excellent written and verbal communication expertise, preparing, reviewing and summarizing information in a clear and concise manner that meets the needs of diverse audiences.
Understand Complex Information – ability to understand and synthesize large amounts of budget, accounting, contracts and policy information and approach problem solving in a supportive and logical manner.
Manage Tasks – work effectively in ever-changing, fast paced and sometimes political environment.
Influence Decisions – ability to work effectively in inter/intra relationships, providing information and guidance as appropriate to gain support and facilitate a cooperative decision-making environment.
Resourcefulness – effectively manage tasks, work efficiently and collaboratively in a team environment, sometimes in high stress situations, in order to achieve association goals.

You’ll be a great fit for the Seattle Y if you:

Thrive on working in a collaborative environment
Are very adaptable
Have high ownership and strong work ethic
Are a great problem solver who can think on your feet
Truly enjoy being of service to people
Like being part of a team that cares about one another as people and enjoy working together
Want to know that the work you do contributes to building a better, stronger community for all

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran
or any other status protected by local, state
or federal law.

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana. We participate in the Federal E-Verify system.

If you need assistance of any kind with the application process, reach out to
or the HR department at 206.382.5082.”

Sourcing, Procurement, Purchasing, Manager, Demand, Strategic, Planning, Supervisor, Buyin


Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.


Passion for Excellence

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