Program Coordinator for BIO, CHEM & PPHS programs (full time 10 mos, part time 2 mos) – Seattle Pacific University job vacancy in Seattle Pacific University (Seattle, WA 98119)

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Company name : Seattle Pacific University
Location : Seattle, WA 98119
Position : Program Coordinator for BIO, CHEM & PPHS programs (full time 10 mos, part time 2 mos) – Seattle Pacific University

Description :
Location: Seattle, WA
Category: Staff
Posted On: Wed Aug 17 2022
Job Description:

General Summary: Establishes and implements office procedures. Assists faculty, staff, students, and visitors that come into Eaton Hall (Biology/Chemistry) office or call for assistance. Assists faculty and staff with travel arrangements, reimbursement requests, payments, purchases, and other finances. Hires, trains, supervises, and evaluates office student workers. Maintains office organization and supplies.
While job duties are listed, we remind applicants that training for positions exists to teach employees about how to carry out the duties listed. We are primarily interested in a teachable person with the personal attributes and qualifications listed below.
Job Duties:

Support of Faculty and Staff: Assists biology and chemistry faculty and staff as needed in processing financial forms: request for payment, reimbursements, advance expense, rush checks, transmittal of funds, and reconcile procurement card monthly. Maintains spreadsheets for particular funds; tracks expenses. May assist biology and chemistry faculty with travel arrangements and with professional memberships and subscriptions. Help the coordinators of faculty searches with interview scheduling, and logistics of transportation and lodging for candidates. Maintains various records: syllabi, financial, pre-professional health (PPHS) student files. Communicates promptly and regularly via email with students, faculty, and staff.
Support of Student Procedures: Assist in getting GPA lists of juniors and seniors for scholarship distributions in the spring and coordinate with Student Financial Services to send letters of notification to scholarship recipients. Prepares certificates that are given to students at the annual awards ceremony. Updates the scholarship plaques.
Pre-professional health sciences: Coordinates the PPHS program in collaboration with students, faculty, the PPHS director and Biology Chair. Meets quarterly with PPHS students one on one and in PPHS courses to inform program interaction expectations. Coordinates, schedules and manages the winter-spring PPHS application process with students and faculty. Works with students, faculty and external recommenders to collect, track, assemble and submit all student data for committee application packets required for application to AMCAS, AACOMAS, Dental, Veterinary and other professional school application portals. Collects and tracks all data electronically on PPHS and Biology student preparation, professional applications and career paths from matriculation at SPU onward.
Blakely Island Field Station support: Send information letter and liability forms to students enrolled in the summer Blakely Island classes. Process financial forms in support of the Blakely Island Field Station Director.
Office functions: Establishes and implements office procedures and organization. Duties may involve ordering of supplies, scheduling meetings, assisting faculty with Scantron grading, printing mail, collecting graded exam and assignments for distribution to students, and other office coordination tasks.
Building-related responsibilities: Receive training as and carry out the duties of Emergency Building Coordinator for Eaton Hall. Assist faculty with room scheduling. Helps maintain order in the building: reserves rooms and approve reservation requests, files facilities work requests and CIS tickets. Monitors postings and flyers; takes down what is out-of-date. Assists with PPHS reunion event, spring BBQ, and other events.
Student workers: Hire students for office assistant, grader, and TA positions upon request. Enter student information into Banner and approve hours. Train, supervises, and evaluates office assistants.

Job Requirements:
Personal attributes:

Warm and welcoming, always willing to assist.
Uses time efficiently and diligently, organized, remembers and completes requests.
Team player; eagerly supports colleagues and students.
Trustworthy; maintains confidentiality and discretion.
Confident and reliable resource for others; learns and provides basic and important information.
A learner; willing to admit ignorance and find answers.
Supports SPU’s mission of “graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.”


High school diploma or equivalent. AA degree, a plus.
Working knowledge of Microsoft Office, including Word, Outlook and Excel with the ability to type at least 40 wpm.

Additional Information:
Position will remain open until filled. This position is full time September through June and 20 hours per week July and August.
Salary: 19.70 per hour
This is a full time position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance. SPU makes contributions to an employee HSA account and to a retirement account after one year of eligibility in the plan. Tuition discount program available for the employee and qualified immediate family members.

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