Purchasing Coordinator job vacancy in White House Clinics (Richmond, KY 40475)

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Company name : White House Clinics
Location : Richmond, KY 40475
Position : Purchasing Coordinator

Description :
At White House Clinics, we do health care differently. Our multi-disciplinary care teams incorporate the expertise of medical, dental, behavioral health, pharmacy, and care navigation professionals to provide patients with comprehensive care designed to help them achieve their health goals. While our work is fast-paced, our teams enjoy being able to work collaboratively to support patients.

White House Clinics employees enjoy a competitive wage and robust benefit package including:

Employer Paid Health, Life & Disability Insurance
4 Weeks of PTO
Retirement Plan
7 Paid Holidays

Many employees work alternative work schedules which allow them a day off during the week.

At White House Clinics, we believe in providing our employees with opportunity for both personal and professional growth in a challenging and rewarding work environment. We recognize the contributions that each person makes to the team and value each person’s input as we work to deliver outstanding patient care.

In the need to protect our staff and patients, White House Clinics is requiring COVID-19 vaccination for all new hires prior to starting employment.

Purchasing Coordinator


The Purchasing Coordinator is responsible for coordinating the purchasing function of the organization. This position will issue and record purchase orders based on the needs of the organization’s various departments and locations using established and approved vendors. This position will also coordinate the purchase, price negotiation, delivery, and receipt of fixed assets and other out of the ordinary purchases the organization may need.

The Purchasing Coordinator will provide clerical support, assist the Accounting Manager, CFO, and other leaders of the organization.

This position will be responsible for, but not limited to the following:


Research vendor options for supply needs and capital purchases

Evaluate vendor options and pricing

Negotiate pricing

Maintain database of vendor items

Work with GPO vendors

Issue purchase orders

Coordinate receipt and delivery of special orders

Assist with inventory of fixed assets

Perform recording and reconciliation of daily cash deposits

Act as backup for AP processing

Assist with some general accounting clerical tasks, as assigned

Assist with any other purchasing or administrative task required.


Minimum Education

High school diploma required. College hours or degree in business administration or supply chain management preferred.

Minimum Work Experience

Preference will be given to a candidate with a minimum of one year of experience in a purchasing and/or inventory management role.

Required License

No license is required.


Successful applicants must demonstrate knowledge and experience of purchasing processes to support the organization, with prior experience in healthcare purchasing preferred. Applicants should possess proficient skill level in Microsoft Office, including Word and Excel, and other technology. Successful applicants must be highly organized, flexible, and able to work independently with little supervision. Candidates must be adept at planning and organization to prioritize activities and meet deadlines. Discretion and the ability to maintain confidentiality of sensitive information is essential. Experience in Dynamics GP preferred.



Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of practice through reading and in-services. Obeys appropriate dress code as specified in Employee Handbook. Provides superior customer service to all patients, external customers (office staff of other offices, hospital, community agencies, etc.), and co-workers. Serves as an ambassador of the White House Clinics in all conversations and interactions with these parties.


Demonstrates excellent customer service through his/her attitude and actions, consistent with the standards contained in the Mission and Vision and Values of the organization. Maintains clinic standards for a clean and quiet patient environment to maintain a positive patient care experience. Promotes culture of safety for patients and employees through proper identification, reporting, documentation, and prevention.


Maintains compliance with organization’s policies, as well as established practices, protocols, and procedures of the position, department, and applicable professional standards. Complies with organizational and regulatory policies for handling confidential patient information. Adheres to professional standards, clinic policies and procedures (OSHA, HIPAA, Standing Orders, etc.), federal, state, and local requirements, Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS), Office of the Inspector General (OIG), etc. Cooperates fully with all aspects of Corporate Compliance Plan and Standards of Conduct. Participates in all safety programs, which may include assignment to an emergency response team.


Accountable to the Accounting Manager.




This position requires sitting, some bending, stooping and stretching. Eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment are also required. Position requires normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. Employees will be required to lift papers or boxes up to 50 pounds occasionally.


Work is performed in office environment and involves frequent contact with staff and the public. Position may involve dealing with angry or upset people. Evening and/or weekend work is required. Work may be stressful at times.


Occasional travel between clinics; infrequent regional travel for conferences, etc.


$15.08+, depending on experience


37.5+ hours per week


Evaluated annually by the Accounting Manager with input from other colleagues as appropriate.

The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required in order to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business need arises. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.

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